Hazard Assessments
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Inspections & Audits
No wi-fi required, inspectors can inspect anything, anywhere with the mobile app. With its complementary desktop, users can view reports, ask questions and correct findings. Complete with a robust analytics dashboard, accessing compliance rates and trends has never been easier.
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Chemical Inventory Management
Built collaboratively with researchers, this mobile app allows users to easily manage chemical use and quickly view associated hazards and first aid information.
Features
- Researcher / Principal Investigator
General Information
- Available on mobile for iOS and Android devices for day to day use
- Available on desktop for administrative functions and reporting functionality
- Barcode scanning functionality on mobile to conveniently locate a container
- Access to Safety Data Sheets (SDS) for chemicals in your inventory and the ability to attach your own SDS
- Inventory storage and management capabilities
- Access to hazards and chemical structures along with other relevant information
- Master library with chemicals from Milipore Sigma, Fisher, PubChem, Airgas, Praxair and Strem
- Ability to add commercial substances – chemicals not in our Master Library
- Add novel compounds – compounds synthesized within your lab
Container Management
- Sub-structure search
- Search by custom filters
- Clone containers
- Transfer and dispense containers
- Reassign containers
- View container history
- Create custom chemical names
- Share inventory with colleagues and across an entire campus
Manage Inventory
- Easy inventory reconciliation with optical barcodes and RFID tag technology
- Inventory certification
- Real time access to your inventory summary ie. number of containers, barcodes, non-barcoded items, containers with issues
- Categorize by sub-location or using custom filters
- Door and suite hazard signs - display hazards based on your chemical inventory
- View and manage group members and locations
- Environmental Health and Safety
General Information
- Actively search inventory by CAS numbers, inventory names, buildings, floors, container barcode numbers, chemical names, GHS H-codes, product numbers or chemical hazard classifications.
- Access to the master library of chemical families by CAS numbers, chemical names, GHS H-codes and product numbers.
- Review the relevant characteristics of chemical families and label the containers associated with each family according to the hazard banding rules.
- Hazard / regulatory banding including: all 2016 CFC hazard classes, 2001 CFC hazard classes, EPA Extremely Hazards Substances list, California regulated carcinogens and peroxide formers.
Analytics and Reporting
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View data in your inventory based on your needs using customizable filters
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Analytics dashboards for extensive regulatory compliance reporting.
- Chemical Facility Anti-Terrorism Standards (CFATS) provides quick review of Chemicals of Interest (COI) combined amounts where the concentration or other attribute requires reporting.
- California Environmental Reporting System (CERS) is California's method for uploading hazardous materials inventories for one or more facilities in cities or counties to comply with the enforcement authority of their CUPAs (https://calepa.ca.gov/cupa/).
- Maximum Allowable Quantities (MAQ) is designed for your Fire Marshal or staff supporting hazardous materials fire code to achieve MAQ compliance. It allows qualified personnel to establish building control areas with attributes of fire suppression and approved storage for each building and hazard classification. After aggregation using the best available data into California Fire Code Hazard Categories, one can view the combined amounts in pounds, gallons and cubic feet.
- Release Notes
May 28, 2019
Desktop
- Inventory Upload: corrected issue with import errors file not including number of containers
- Door Hazard Signs: improved print layout issue for hazard signs with long list of emergency instructions
- Safety Coordinators: corrected access issue encountered when trying to view a chemical
- Notifications: Corrected issue where users continued to receive certification reminders after re-certifying
Chemical Admin
Corrected: Search issue where containers were being incorrectly displayed
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Chemical Standard Operating Procedures (SOP)
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Industrial Hygiene Monitoring
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Biological Use Authorization
Biosafety provides an efficient software solution for managing biological use and reaching compliance. Researchers, Institutional Biosafety Committee members and EH&S staff all have access to different components of the system based on their job functions and needs, allowing all users to accurately and actively manage Biological Use Authorizations throughout the lifecycle. The IBC Meeting agenda builder and ability to track comments between EH&S and researchers, facilitates use authorization revisions and the approval process. Additionally, the system has many customizable options, including the ability to have a custom BUA form, emails and renewal intervals.
Features
- Researcher Functionality
Start and complete a biological use authorization
- Add/define biological materials
- Identify people and locations
- Submit for review by IBC committee
- Address comments for changes requested by IBC
- View Approved BUA and renew/amend when needed
- Receive email notifications to let them know where there BUA is in the approval process
- EH&S Functionality
- Oversee the biological use authorization approval process
- Pre-review BUAs in preparation for IBC
- Comment on specific questions to address for the PI
- See a list of expiring BUAs to check for renewals
- Filter BUAs by Status/Assignment/Number to easily find BUAs for administration
- Start a BUA on behalf of PI
- Assign BUAs for review to IBC members/Biosafety Admins
- Create/manage IBC Meeting Agenda and Minutes
- Prepopulates BUAs and attendees based on information entered into the system
- Take notes during the meeting that can be shared within the system
- Oversee the biological use authorization approval process
- IBC Functionality
- Review BUAs for approval
- View/manage IBC Meeting Agenda and Minutes
- Take notes during the meeting that can be shared within the system
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Radiation Management
A complete approach to managing radiation use and radiation producing machines.
Features
- Researcher Functionality
- Apply to use radioactive materials or machines
- Submit amendment proposals on-line
- Request to use materials (flexible feature that can be turned on/off)
- Material inventories including Sealed Sources, Source Material and Special Nuclear Material
- Report real time totals of radiological material in inventory, in process, in waste and pending pickup
- Initiate creation of waste tag and request waste pickup
- System ensures compliance with RUA limits/campus limits
- Transfer material to another researcher or institution
- Ability to validate against required researcher training
- Fully integrated with our RSS inspection and waste management tools allowing researchers to easily resolve findings and view waste pick-up requests
- Radiation Safety Team Functionality
- Access all RUAs for your institution and report real time totals of radiological inventory ensuring RUA/campus limits are not exceeded
- Master library of over 350 radionuclides
- Set institutional and laboratory license limits to ensure that activity limits stay within preset levels
- Approve RUA applications and amendments on-line and receive email notifications when applications are ready for review
- Document management (procedures, Statements of Experience)
- Easy to use tabular format which allows users to filter and sort data quickly to drill down to the information they need; data can be exported to excel
- Ability to validate against required researcher training, and add local trainings and certifications
- Dosimetry can be assigned to individuals and recommendations can be made at the RUA level; system has a printable dosimetry issuance report.
- Backfill inventory or process through package receipt (configurable setting)
- Recording of leak test results (either individual or batch)
- Track radiation producing machines
- Maintain details of instruments used for calibrations and printout certificates (accommodates internal and external calibrations)
- Integrates with the RSS inspection solution to streamline surveys for radiological material and machines, as well as, the RSS waste management system to track all aspects of radiological materials disposal from pickups to off-site shipments.
- Survey assignment feature
- Three major audits including the Radiation Material License Audit (RML), Inventory Audit and Building Report to clearly see compliance levels with current institutional and laboratory radioactivity limits
- Customizable emails and email signatures
- Advanced search feature that can be used to query any material in the system and find out pertinent information like owner, location, current activity and status (Requested, In Inventory, Pending Pick) to help troubleshoot issues and answer questions
- Extensive changelog and material hierarchy information
- Health system features: AU designation, Scope of Practice assignment, simple workflow for receiving, using and disposing of radioactive seeds.
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Radiation Producing Machines and Isotope Management
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Hazardous Waste Management
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Unmanned Aircraft Systems Management (Drones)
UC Drones was developed in 2016 to create a one-stop shop for Unmanned Aircraft System (UAS) oversight and management. It was designed with the goal to develop a culture of safety and accountability in the use of UAS by providing a means for everyone to be kept up to date with regulatory compliance, safety guidelines and best practices, and provide a system for users to organize and manage their flight activity, their flight time and time-in-type as well as track aircraft performance and issues.
UC Drones is in continual development and continues to benefit from suggestions from end-users for enhancements and improvements. Future planned enhancements include further real-time features such as weather reports, notifications of impacts to airspace, airspace deconfliction, campus property scheduling, and LAANC integration.
In order to do this, the system provides the user with the ability to register pilots and aircrafts and then complete flight requests that are reviewed by Drones administrators. Detailed functionality includes:
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- Pilot registration
- Certification
- Qualifications
- Phone
- Aircraft Management
- Manufacturer/Model
- Associate with a person
- FAA Registration Number
- Storage Location
- Attachments
- Flight Request (can do for an individual flight or group of flights)
- Pilots
- Aircraft
- Purpose
- Associated UAS Regulation
- Flight Date/Time
- Location indication on Airmap
- Flight Review
- Admin review of flight request
- Commenting
- Approval/Denial
- Risk Assignment
- Authorization and Notification Repository
- Miscellaneous
- Communication – In App & Email Notification
- Business Intelligence Dashboard
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Occupational Health Surveillance
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Respirator Fit
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Incident Reporting
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Lockout Tagout Procedures
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